Secure Business Filing (SBF) Service Information


  • What is the SBF service?

    The Secure Business Filings (SBF) service is an optional service designed to discourage fraudulent business filings in Louisiana.

    Please review the following frequently asked questions to learn how SBF helps secure your business filings and how to enroll.
  • What is business identity theft?

    Business identity theft (also known as corporate or commercial identity theft) is more sophisticated and often more costly than personal identity theft. Criminals assume a business's identity and good credit history by manipulating business records and credit agency data, then use that identity to get lines of credit with banks or retailers. With these lines of credit, the identity thieves will purchase commercial electronics, home improvement materials, gift cards, and other items that are easily resold.

    One of the methods that criminals use to commit business identity theft is to exploit business registration systems. A typical scenario occurs when a criminal files a bogus amendment on a business registration, such as an amendment that names the criminal as an officer of the business. This may give the criminal false authority to act on behalf of the business.
  • How does the SBF service discourage business identity theft?

    Business identity theft (also known as corporate or commercial identity theft) is more sophisticated and often more costly than personal identity theft. Criminals assume a business's identity and good credit history by manipulating business records and credit agency data, then use that identity to get lines of credit with banks or retailers. With these lines of credit, the identity thieves will purchase commercial electronics, home improvement materials, gift cards, and other items that are easily resold.

    One of the methods that criminals use to commit business identity theft is to exploit business registration systems. A typical scenario occurs when a criminal files a bogus amendment on a business registration, such as an amendment that names the criminal as an officer of the business. This may give the criminal false authority to act on behalf of the business.
  • Does SBF guarantee the prevention of business identity theft?

    No. The SBF service discourages fraudulent business filings by requiring you to review and approve all future filings that are submitted on your business. Anyone who has the correct PIN can perform this action, so it is important to secure your PIN against unauthorized use. If you feel your PIN may be compromised, you can request a new PIN by clicking Change SBF PIN on your business's details page.

    Please note that unless you are enrolled in the SBF service, we cannot prevent any individual from filing business documents on your business unless we have a court order instructing us to do so.
  • Can I subscribe to the SBF service later?

    Yes, if your business is associated with your geauxBIZ account, you can navigate to your business's details page and click Add or Change SBF Enrollment to enroll in the Secure Business Filings service at any time. Please note that you must have a named officer, member, or partner on record complete the required SBF Authorization Affidavit, and your geauxBIZ account email address must match the SBF Enrollee Email Address listed on the SBF Authorization Affidavit.
  • How do I approve pending business filings?

    You can approve pending business filings in two ways. If you are completing a business filing online and you are the SBF subscriber, you can enter your PIN as you complete the filing to bypass the approval step. If another person who does not know the PIN completes the business filing, they can leave the PIN field blank and the subscriber will be notified to review and approve the filing before the Secretary of State processes it.
  • Can I authorize a delegate to approve business filings?

    Yes. You can give your PIN to any delegate you wish; however, anyone with the correct PIN has authority to approve any filings submitted on your business. You are responsible for securing your PIN against unauthorized use. If your PIN is compromised, you can request a new PIN at any time by clicking Change SBF PIN on your business's details page.
  • What is a PIN?

    Your Personal Identification Number (PIN) is a 16-digit number that you use to approve pending business filings. You will receive an email after you subscribe to the SBS service with your PIN. You can change your PIN at any time by clicking Change SBF PIN on your business's details page.
  • Can I pick my own PIN?

    No. The Secretary of State will assign a PIN that identifies you. It is your responsibility to keep your PIN secure. If your PIN is compromised, you can request a new PIN by clicking Change SBF PIN on your business's details page, but you cannot select the sequence of digits that comprise your PIN.
  • I entered the wrong PIN and I’m locked out. How do I continue?

    If you enter the incorrect PIN more than three times while approving a pending business filing, the system locks out further tries for increasing periods of time as a security measure. If this happens, geauxBIZ will indicate how long you must wait before trying again. You can wait for the time period to expire or you can click Change SBF PIN on your business's details page to get a new PIN and remove the lockout immediately.
  • I forgot my PIN. How do I get a new one?

    If you forget your PIN, you can click Change SBF PIN on your business's details page to get a new PIN.
  • I am an SBF subscriber. Do I approve dissolutions or terminations?

    Dissolutions or terminations must be approved by you, as well as all officers, members, and partners on record. If you subscribe to the SBF service, you will need to review and approve the filing for further processing by the Secretary of State, but the Secretary of State will not complete the filing until all officers, members, and partners on record have responded to the dissolution or termination request.
  • The subscriber is deceased, retired, or otherwise unavailable. How do I approve business filings?

    To change approval authority, you can add an SBF enrollment, and then wait for the current enrollment to be cancelled. To do this, click Add or Change SBF Enrollment on the business details page for this business, and then complete the enrollment steps. The current SBF subscriber has five days to review and approve or reject your enrollment. If the current SBF subscriber approves your enrollment, or if no action is taken within five days, your SBF enrollment will be processed and the current enrollment will be cancelled at the time your enrollment is approved. You must be an officer, member, or partner on record at the time you request enrollment to change the approval authority.
  • Can I cancel my SBF subscription?

    Yes. To cancel your secure business filing subscription, click Cancel SBF Enrollment on your business's details page.
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